Printable flyer on adding your agency to OutdoorVolunteer.org
New Agency User Guide for OutdoorVolunteer.org.
QUICK START to add your agency
Or, read a more complete description
of OutdoorVolunteer.org first.
Step 1. Make sure your agency does not already have an account.
Click Scan the alphabetical list for your agency. Proceed with Step 2 if there is no account.
If there is an account to which you need access,
contact the agency to determine who your administrator is so she can add you as staff or administrator. Please read the
Step 2. Click here
to create your agency profile.
You will be asked to login to your
personnal acount, if you have not already done so. At the login page, there is a link just above the
User Name box to use if you do not yet have a personal account or want a new one for this action.
After you are logged in, you will be taken to a new screen where you may complete an agency profile (red *) and click "Submit" at the bottom of the page.
Step 3. An email confirming your agency account creation will be sent to the email address used to create
VOAz will shortly review and, assuming your account is approved, release it to the web site and notify you of this action.
After VOAZ confirmation, begin using OutdoorVolunteer.org to list your volunteer opportunities.
Step 4. Create your first Project and Event.
To create and manage Projects and Events, you need to login. After login, notice the new menu item in the top bar - either Staff or Administration. Using the items in the drop down,
create a Project and then an Event under that Project. You can add additional Events for that Project at any time.
When you elect the Comprehensive option for your Event listings you can accept on-line registrations and
communicate with event registrants. Alternatively, you can use the much quicker Basic listing to let volunteers
know you are looking for help and how to contact you.
If you have any questions please contact
More About OutdoorVolunteer.org
OutdoorVolunteer.org offers all groups and organizations - nonprofit, government, and even informal groups - with a
place on the internet to list outdoor volunteer opportunities on a searchable public calendar. The site also provides a brief description of your organization
and a link to your own website. You may use this space to recruite volunteers for longer-term positions.
Once your organization has been approved, your agency description will be
for the allowable postings.
Why should my organization become a part of OutdoorVolunteer.org?
- It's free!
- More volunteers will learn about your events and your agency
- When you set up an event you have two options: Basic or Comprehensive. Explore both and chose the one that best suites your event. A Basic event is a simple listing on the clendar with phone, email, or web link
to your own web site for those who want to register or more information. The Comprehensive option gives you a full range of volunteer management tools,
including those listed below.
- View all of your event registrants and their contact information on a printable display
- Super easy communications with all current event registrants
- Increase participation, because the act of registering motivates volunteers to attend and
you can keep in touch with important information, such as reminder notices, directions to the event site, and information on what to wear and bring.
- Easy way to thank volunteers after the event
- Advance registration makes it easier to plan for the right quantities of tools,
materials, supervisors, etc.
- Special communications with all volunteers who have ever participated in your events and allows you to download your volunteer database
How do I get started?
Important: To avoid multiple listings for the same organization, make sure no one else from your
organization has listed your organization with OutdoorVolunteer.org.
You will need a personal volunteer account with OutdoorVolunteer.org before you can add your organization to OutdoorVolunteer.org.
Click the link below to add your organization. If you are not already logged in you will be asked to do
so or create a new account, if you do not already have one. The person who creates the profile for your organization at
OutdoorVolunteer.org will automatically
become an "Administrator" for that organization. This initiating administrator may add additional administrators
and staff. Staff might include trip leaders, cooks, and coordinators, and have only limited authority to make changes
to the organization's area of the database.
Add my organization
If you have any questions please contact
Answers to other questions
My organization has on-going or medium term positions for individuals or small teams that we need to advertise,
can I do that?
VOAz is continuing to work with participating organizations on refinements to the initial design that will better serve conservation organizations and
volunteers. For now, you can use the agency description shown under "Conservation Agencies" to notify prospects of positions.
Direct them to a page on your web site or your volunteer manager.
What if my organization needs more information than your registration form collects?
You could describe the OutdoorVolunteer.org registration as an "application" to participate and then
follow up via email or phone with the additional screening questions/forms. You may also add links within the OudoorVolunteer.org
Events Calendar to forms on your web site.
What happens when someone registers for our events?
When you use the Comprehensive option for listing an event and individuals or groups register for your events, they are automatically sent a confirmation e-mail,
and a copy is sent to your Contact Person for the event.
Your volunteers will be able to confirm, update, or cancel their registrations online. Your
organization will be able to view and print a roster of all registered volunteers at any time. With the click of a button,
you can e-mail all registrants with additional event details, notice of changes or event
cancellation, special forms to be completed and reminder notices. Following the event, you may thank participants
via email sent from OutdoorVolunteer.org.
Can we contact someone who has registered for an event, after that event has passed?
Volunteers who create a personal account at either OutdoorVolunteer.org or voaz.org, or register for any event listed on the
OutdoorVolunteer.org calendar will receive periodic
notification via email of upcoming events; they may opt out of such mailings at any time. Volunteers who register
for one of your events may be contacted by your organization. Past events and rosters remain archived at your area of the web site.
Volunteers associated with your organization in this manner may elect to receive only e-mail notices related to events for which they have registered.
My organization does not do very many events. Won't they be lost in a flood of alternatives?
OutdoorVolunteer.org has a nifty search tool that allows volunteers to search by date, location
within the state, type of work, and organization. Only
categories - including "Organization" - that have upcoming events associated with them will appear in the list of search options.
If my current volunteers go to OutdoorVolunteer.org to register, might I loose them to another organization?
Not if your events are appealing to volunteers! We are all doomed if our organizations try to hoard volunteers.
The added exposure you will gain through OutdoorVolunteer.org should more than offset the few times an individual might choose another
opportunity over the one you are offering. All other things being equal, volunteers who have a good experience with an
organization will almost always go back to that organization before choosing an unknown. Additionally, the agency search option at the top of the Events Calendar allows volunteers to filter opportunities by organization.
If you only use the Basic option for listing events, your volunteers
need not create an account at OutdoorVolunteer.org
How can I be sure my volunteer's information is not sold or given to other organizations?
information without the consent of the volunteer. OutdoorVolunteer.org will only succeed if we continue this practice.
We require a minimal amount of personal contact information in order maintain communications and keep records
I work for a for-profit corporation that sponsors free volunteer conservation projects. Can we list at OutdoorVolunteer.org?
If you are sponsoring another group that is actually managing the project, have your corporation listed as a sponsor in their calendar description for the event.
A link to the corporate web site (set to open in a new window) may be placed there. If you are planning and managing a conservation event (see the definition in the
mission and activities. You may not use the OutdoorVolunteer.org web site or access to volunteer email addresses to
conduct other kinds of corporate promotions. You may not copy email addresses from this web site to a corporate list-serve under any circumstances.
if you have any additional questions.
OK! Now I am convinced...
Add my organization