You need the free Acrobat Reader to view PDF files. click here to download

Documents and standard forms are mostly Word and PDF (readable on a wider range of platforms). Revise in Word and make a PDF copy and reload. Tell Webmaster of any changes.
Templates (documents designed to be modified)are Word and RTF or Rich Text Format, which are editable on a wider range of platforms.

Event and Project Management
Technical Advisor/Crew Leader
Food Service
Event Photo Work
Outreach
Admin., Membership, Web Site
Outdoor Voulunteer Admin Tools
Useful Favorite Freeware
Resources at other Web Sites

---

Event and Project Management

Project & Event Management Guide -(PDF) (Word)
Revised 20111003

Project MOU template (Word) (RTF)

Event MOU template (Word) (RTF)- Includes Event Safety Plan provisions

Event Service Gear (Excel) (PDF)

Ceremony script template (Word) (RTF)

Checking/Changing Voice Mail (PDF)
See EM Handbook for instuctions on resetting voice message to address last minute developments including event cancellation.

Porto John Tent gear and set-up (PDF)

Camping Gear for Loan to Vols - Details (Excel) (PDF)

List of Porto-J companies (Word) (PDF)

Editable Individual Waiver/Release (Word) (PDF)

Editable Group Waiver/Release (Word) (PDF)

Medical Release for Minors (Word) (PDF)

Driver Confirmation of Insurance (Word) (PDF)
Completed by volunteers whenever they transport other volunteers or VOAz gear or tools to VOAz event sites or at VOAz events. Those who regularly transport gear and tools should file one annually at insurance renewal date.

Proposed Project Assessment(Word) (PDF)

Technical Advisor/Crew Leader

Field work table for trail work data collection (Word) (PDF)

Work notes template (Word) (RTF)

Crew assignment (Word) (PDF)

Tool Inventories

Tool Inventory and Distribution - Original (Excel)

Crew Leader Manual (PDF)

Crew Leader Safety & Tool Check List (See training page: Get Involved/Training)

Safety Planning for Events (includes Safety Net) (PDF)

Joy of Trail Work, Second Edition (PDF) Crew Leaders are entitled to one free copy of spiral-bound, half-page format, printed version. Additional bound copies are $5.00 to cover shipping. This download is a complete copy in full-page format sans cover page.

Food Service

Per volunteer food budget -- See a current Expense Form.

Expense Report (download, fill on computer, print, and email - option) (Word) (PDF)

Food Service Boxes (#1 - blue top; #2, #3) (Word) (PDF)

Food Service Cleanup Box (red top) (Word)

Beverage Service & Condiments Boxes audit forms (Word) (PDF)
Cooks check this to see if they need additional spices for their event menu.

Remote Site Meal Planning and Prep - includes sample menus (Word) (PDF)

Ed's Cowboy Coffee & Driveway Patch Recipe (Word) (PDF)

Food Safety Manual for the Food Service Worker for Maricopa County (PDF)

Event Photo Work

VOAz Event Photography & Picasa Web Albums (PDF) (Word) updated 08/28/2010

Outreach

VOAz Volunteer "Info Sheet" (Lo-Res PDF) (Hi-Res PDF for printing, 3.7Mb)
Two-page (front/back) informational sheet on Volunteers for Outdoor Arizona - for recruiting new volunteers and for media inquiries.

VOAz Services "Info Sheet" (Lo-Res PDF) (Hi-Res PDF for printing, 3.3Mb)
Two-page (front/back) informational sheet on Volunteers for Outdoor Arizona - for volunteer, group, contract work, and media inquiries.

OutdoorVolunteer.org Agency "Info Sheet" (PDF)
Two-page (front/back) promotional sheet on OutdoorVolunteer.org. This informational sheet is for potential Agency users.

Admin, Membership and Web Site

Administrators: See "Admin Reports" for additional information, documentation, and special reports.

Checking/Changing Voice Mail (PDF)

Event Prep and Field Instruction page for registration case - 2 sided doc (Word) (PDF)

Sales, appreciation, prizes form (Word) (PDF)

Certificate of Participation Template (Word) (PDF)

Expense Report (Word) (PDF)

Volunteer Time sheet (Word) (PDF)
Used for recording volunteer time donated outside of events.

New Member Letter (Word)(PDF)
First page is a form that can be filled by hand. Second page is data to complete "what your donation buys" section of form. Avoid printing second page when running copies of form. Alternative form by CAO is also available.

Web Site
Web Site Administration Manual (Word))

Bulk Email - Administrators only (Word) (PDF)

Clearing Returned Email - from bulk emailings (Word)

Google Maps: How to build a Google directions map link within the Event Description pane. This is not normally needed with Comprhensive events.(Word) (PDF)

See "Event Photo Work" above for instructions for using Google and Picassa for posting event photos to the web

Hide email address using javascript (txt)

HTML Code: Tips and sample for formatting Edit and Bulk Email text. (Word) (PDF)

Link Formats, Image Tags and More (Word) (PDF)

Generic HTML page format (HTML)

Outdoor Voulunteer Admin Tools

OutdoorVolunteer.org User's Guide (for agencies)(PDF)

OutdoorVolunteer.org link coding and text for placement at other sites (.txt)
Text and coding for adding links to home page and events, and for inserting iFrames into other sites.

Useful Freeware

IrfanView - a nifty image management tool good for re sizing and tweaking images, though not as versatile as Piccasa or powerful as Photoshop http://www.irfanview.net/

CutePDF is not something I have not used but recommended by others for converting Word to PDF Core FTP LE http://www.coreftp.com/

http://www.cutepdf.com/

Microsoft Internet Essentials is free AV package that is getting good technical reviews. http://www.microsoft.com/protect/

Resources at other Web Sites

Please report broken links

American Heart Association - CPR and Emergency Cardiovascular Care
http://www.americanheart.org/presenter.jhtml?identifier=3011764

US Holidays
http://www.smart.net/~mmontes/ushols.html

"Environmental Holidays" to tie your events to
http://www.planetpatriot.net/holidays.html
National Trails Day is the first Saturday in June.

ADOT Road Condition report
http://www.az511.com/hcrsweb/hcrsweb.jsp

Sanitation in Wilderness
http://www.fs.fed.us/rm/pubs/rmrs_p015_5/rmrs_p015_5_141_147.pdf

Leave No Trace - materials for purchase
http://www.lnt.org/

Venomous Snakes CDC/OSHA information on venomous snakes
http://www.cdc.gov/niosh/topics/snakes/

Knots of all types
http://www.netknots.com/