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Docs, forms and links for VOAz Operations
VOAz Forms & Docs and Web Resource Links

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Documents and standard forms are mostly Word and PDF (readable on a wider range of platforms). Revise in Word and make a PDF copy and reload. Tell Webmaster of any changes.
Templates (documents designed to be modified)are Word and RTF or Rich Text Format, which are editable on a wider range of platforms.

Event and Project Management
Technical Advisor/Crew Leader
Food Service
Event Photo Work
Outdoor Voulunteer Admin Tools
Useful Favorite Freeware
Resources at other Web Sites

Event and Project Management
Project & Event Management Guide -(PDF)Revised 20111003

Project MOU template (Word) (RTF)

Event MOU template (Word) Includes Event Safety Plan provisions

Event Service Gear (Excel) (PDF)

Ceremony script template (Word)

Checking/Changing Voice Mail (PDF)
See EM Handbook for instuctions on resetting voice message to address last minute developments including event cancellation.

Porto John Tent gear and set-up (PDF)

Camping Gear for Loan to Vols - Details (Excel) (PDF)

Editable Individual Waiver/Release (PDF)

Editable Group Waiver/Release (PDF)

Medical Release for Minors (PDF)

Driver Confirmation of Insurance (PDF)
Completed by volunteers whenever they transport other volunteers or VOAz gear or tools to VOAz event sites or at VOAz events. Those who regularly transport gear and tools should file one annually at insurance renewal date.

Proposed Project Assessment (PDF)

Technical Advisor/Crew Leader
Field work table for trail work data collection (Word) (PDF)

Work notes template (Word) (RTF)

Crew assignment (Word) (PDF)

Tool Inventories
Tool Inventory and Distribution - Original (Excel)

Crew Leader Manual (See web training page: Get Involved/Training)

Crew Leader Safety & Tool Check List (See web training page: Get Involved/Training)

Safety Planning for Events (includes Safety Net) (PDF)

Joy of Trail Work, Second Edition (PDF) Crew Leaders are entitled to one free copy of spiral-bound, half-page format, printed version. Additional bound copies are $5.00 to cover shipping. This download is a complete copy in full-page format sans cover page.

Food Service
Per volunteer food budget -- See a current Expense Form.

Expense Report (download, fill on computer, print, and email - option) (Word) (PDF)

Food Service Boxes (#1 - blue top; #2, #3) (Word) (PDF)

Food Service Cleanup Box (red top) (Word)

Beverage Service & Condiments Boxes audit forms (Word) (PDF)
Cooks check this to see if they need additional spices for their event menu.

Ed's Cowboy Coffee & Driveway Patch Recipe (Word) (PDF)

Event Photo Work
VOAz Event Photography & Picasa Web Albums (PDF) (Word) updated 08/28/2010
VOAz Volunteer "Info Sheet" (Lo-Res PDF) (Hi-Res PDF for printing, 3.7Mb)
Two-page (front/back) informational sheet on Volunteers for Outdoor Arizona - for recruiting new volunteers and for media inquiries.

VOAz Services "Info Sheet" (Lo-Res PDF) (Hi-Res PDF for printing, 3.3Mb)
Two-page (front/back) informational sheet on Volunteers for Outdoor Arizona - for volunteer, group, contract work, and media inquiries.

OutdoorVolunteer.org Agency "Info Sheet" (PDF)
Two-page (front/back) promotional sheet on OutdoorVolunteer.org. This informational sheet is for potential Agency users.
Outdoor Volunteer Admin Tools
OutdoorVolunteer.org User's Guide (for agencies)(PDF)

OutdoorVolunteer.org link coding and text for placement at other sites (.txt)
Text and coding for adding links to home page and events, and for inserting iFrames into other sites.

Useful Freeware
IrfanView - a nifty image management tool good for re sizing and tweaking images, though not as versatile as Piccasa or powerful as Photoshop http://www.irfanview.net/

CutePDF is not something I have not used but recommended by others for converting Word to PDF Core FTP LE http://www.coreftp.com/


Microsoft Internet Essentials is free AV package that is getting good technical reviews. http://www.microsoft.com/protect/
Resources at other Web Sites
Please report broken links
American Heart Association - CPR and Emergency Cardiovascular Care

US Holidays

"Environmental Holidays" to tie your events to
National Trails Day is the first Saturday in June.

ADOT Road Condition report

Sanitation in Wilderness

Leave No Trace - materials for purchase

Venomous Snakes CDC/OSHA information on venomous snakes

Knots of all types

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Volunteers for Outdoor Arizona - 1843 E Third Street, Suite 103, Tempe, AZ 85281 - email: voaz@voaz.org
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